TERMS AND CONDITIONS
Document Number: SAC-DOC-004
Latest Revision: 0.0, 03.09.2021
1. ABOUT MEMBERSHIP
The Scottish Adventure Cycling Club is a community of passionate, adventure cyclists with exclusive access to our most sought-after adventure planning information, experiences, events, offers and of course they are at the heart of our member-exclusive rides. Throughout the year, our team works to create new relationships with independent Scottish businesses which enable adventures, new member-exclusive rides, new events and special offers available only to members of the SACC.
As well as riding together, creating memories and making friendships across Scotland, members share a love of adventure cycling and SAC’s mission to connect the community, enable adventures, support the locals and to look after each other. They are connected by our members app, allowing each local community to plan local rides, meet each other and share the best of each location.
2. RIDING WITH THE SCOTTISH ADVENTURE CYCLING CLUB
The Scottish Adventure Cycling Club exists to connect cyclists wherever they are and empower them to ride together to create friendships and make all the adventure memories that Scotland has to offer.
Members must familiarise themselves with the SAC Good Rider’s Manual to maintain safe and consistent riding etiquette, best practices, and camaraderie.
While riding with SAC, the Scottish Adventure Cycling Club or externally but in club kit, members are representing the club and will extend their respect and courtesy to other riders, road / trail users and the public.
The wearing of helmets is mandatory for all club rides be it hosted by SAC or by other members, this extends to any ride where club kit is worn.
The official Scottish Adventure Cycling Club Jersey is blue a light blue contour design and orange detailing, being the jersey registered with British Cycling.
The Scottish Adventure Cycling Club (SACC) is owned and run by S Adventure Cycling Ltd (SAC). Rides are organised and led by SAC staff and a network of ride leaders and SACC members.
For safety, members are asked to keep their bike in good working order and for most rides, to use a bike and accessories which are appropriate for the terrain being ridden. Please check with the ride organiser what bike is appropriate before the ride.
3. MEMBERSHIP TERMS AND CONDITIONS
The registered user of the Membership is required to agree to these terms and conditions at the point of membership purchase or activation.
The Membership of each Member will commence on the date on which it is activated online at ScottishAdventure.org and will automatically expire 12 months thereafter.
Membership activation takes place automatically upon order confirmation for members purchasing online.
Following the activation of a Membership, SAC shall only communicate with the registered Member (regardless of whether such Membership was bought on their behalf or otherwise) via the email address used for their ScottishAdventure.org account associated with membership.
A Member must be subscribed to SAC marketing emails and communications to receive emails associated with their Membership benefits, such as welcome email, early access notifications and details of upcoming member-exclusive products. If you are uncertain of your subscription preferences, please contact info@ScottishAdventure.org.
Members must be over 18 years old to join. Due to legal reasons minors (under 18 years) are not permitted on any SAC / Scottish Adventure Cycling Club rides, even if accompanied by their parent or guardian.
Membership is personal to each Member, and the benefits of membership are for personal use only. Breach of this condition will result in the member being removed from the Club. This includes and is not limited to member-exclusive products.
Members must not sell or gift SACC products to non-members. Breach of this condition will result in the member being removed from the Club.
To help ensure availability for all members, Member-exclusive products, including Special Editions are subject to order restrictions, ensuring products are for personal use only.
Membership is not transferable and shall not be transferred or re-sold. Those wishing to transfer membership purchased for the incorrect account should send their request to info@ScottishAdventure.org for consideration.
When seeking to use the benefits of Membership, a member may be required at any time to show their in-app Membership status for inspection by SAC staff or their partners.
SAC reserves the right to suspend the use of Membership and/or any associated benefits for a period of time, to withdraw its use and such benefits completely and/or to terminate Membership if the Member (or any individual in possession of the Membership app) breaches any of these terms and conditions (or SAC has reasonable grounds to suspect such a breach) or otherwise misuses the Membership; SAC shall not be obliged to make any refund to a Member if their Membership and/or any associated benefits are suspended or withdrawn or if their contract for the purchase of a Membership is terminated.
SAC reserves the right from time to time to alter, withdraw and/or substitute replacement events or benefits as part of Membership in place of any events or benefits advertised in promotional material.
SAC reserves the right to re-brand or re-name Membership products and benefits at any time.
Access to Membership benefits does not guarantee availability.
SAC shall be entitled to refuse an application from or suspend or cancel the Membership of any Member in its absolute discretion.
SAC operates zero tolerance of behaviour that is abusive, sexist, racist or harassment in any way. Reported incidents of this nature will be taken seriously and may be reported to authorities and will result in the termination of your membership without refund with a lifetime ban.
Members are expected to conduct themselves with respect and courtesy for others, treating others in the way they would wish to be treated themselves, this extends to online platforms such as the SACC Forum, the App and social media.
SAC reserves the right to delete content, withhold access or impose a total ban on access to the online forum and App should a member not conduct themselves in accordance with the above.
Nothing in these terms and conditions guarantees a member will be entitled to renew their Membership. Once expired, all rights and benefits of Membership will cease.
SAC collects personal information when an individual becomes a member, or when Members use services or products that require the collection of personal information.
SAC shall not have any liability to a Member for any late delivery of any materials resulting from the actions or omissions of any postal service provider.
SAC may, from time to time, update its Membership terms and conditions. Members are advised to refer to the Membership terms and conditions prior to the renewal of their Membership annually, copies available by going to www.ScottishAdventure.org .
These terms and conditions together with any associated application form/process comprise the entire agreement between SAC and a Member in relation to the purchase and use of their Membership and replaces any previous terms and conditions of Scottish Adventure Cycling Club membership entered.
These terms and conditions shall be governed by and interpreted in accordance with the laws of Scotland and subject to the exclusive jurisdiction of the Courts of Scotland.
4. CANCELLATION POLICY
4.1. Cancellation within the 30-day cancellation period:
If an individual wishes to return their membership within 30 days of purchase, they will not be eligible for a refund if the benefits of membership have been redeemed with the exception and evidence of the following circumstances: pregnancy, serious illness or injury, moved home or office more than 5 miles.
Benefits include but are not limited to the following: exclusive SACC kit and products, member-exclusive events, partner offers and collaborations.
4.2. Cancellation outside the 30-day cancellation period:
If an individual wishes to cancel their Membership outside of the 30-day period, howsoever caused, any refund would be subject to the discretion of the Scottish Adventure Cycling Club and if granted, would be subject to an administration fee to be determined by SAC. In addition, any refund would be in the form of a ScottishAdventure.org voucher.
4.3. Process for cancellation
All membership cancellation requests should be sent to the Scottish Adventure Cycling Club by email at info@ScottishAdventure.org .
4.4. Refund method
SAC will provide refunds using the same means of payment as was used for the initial transaction.
4.5. Effects of cancellation
Upon cancellation of a membership, all benefits are null and void.
5. RIDE WAIVER
The Terms and Conditions detailed below apply to all entrants participating in a SAC local ride, member ride or open event which is operated by SAC. By becoming a member and/or registering for an open event the participant is acknowledgement of acceptance of these Terms and Conditions.
The participant accepts that the event they are entering into is not a race in any format. There will be no timed races and time records to complete the ride will not be taken. Anyone considered to be competing against others will be stopped from riding and prohibited from attending any future events.
The participant acknowledges the inherent dangers and risks involved in participating in the activity. Risks may include, but are not limited to, collision with pedestrians or animals, vehicles, other riders, or fixed or moving objects, and dangers arising from surface hazards, equipment failure, weather, inadequate safety equipment, use of equipment or materials provided by SAC or the participant.
The participant acknowledges that these risks may be caused by the participant’s own actions, or inactions, the actions or inactions of others participating in the activity, the area, and conditions in which the activity takes place, and/or the participant’s own negligence or the negligence of others, whether or not known or reasonably foreseeable at this time. The participant undertakes to use good judgment and acknowledges his or her duty of care to other riders around them.
The participant accepts and assumes all risks and is fully responsible for his or her actions whilst attending the event. SAC does not accept responsibility for the actions of the participant nor the consequences of such action.
Each participant is responsible for providing his or her own insurance protection for his or her participation during the event. Any fees paid, where applicable, do not include any insurance protection for accident, incident, sickness, or negligence of any individual participant. Any incident or injury caused by any participant’s actions will be the full responsibility of that participant.
Each participant is responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider. This includes, but is not exclusive to, fees from police, fire, ambulance, coastguard or any similar service such as a mountain rescue service. If the situation arises that the participant is not capable of making the decision to call the emergency services, or fails to do so for any reason, the participant agrees that a member of SAC or a member of public may call for them. In this situation, the participant still accepts the costs and consequences of such action.
The participant releases and discharges his or her right to sue SAC and/or its administrators, directors, agents, officers, volunteers and employees, other participating event organisers, any sponsors, advertisers and, if applicable, owners and lessors of premises on which the activities take place from all liability, claims, demands, losses or damages on the participant’s account, now or hereafter accrued, which are caused or alleged to be caused in whole or in part by the participant’s involvement in, association with or travel to and from the activity, including the participant’s negligence and the negligence of other participants.
Each participant, upon registering for any ride or event, agrees that they are physically and mentally capable of riding, are free from any illness or medical condition that would prevent them from riding and are of a level of fitness to ride the distance prescribed prior to the ride commencing. If, during the event, the participant decides to change route and distance then they do so at his or her own risk.
Where the organised ride is led by a SAC representative, SAC will endeavour to have a reasonable ratio of riders to each leader, suitable for the riding conditions.
The participant accepts that instructions and routes may deviate at the time of the ride / event.
Registration must be completed by a person aged 18 years or over. Evidence of age may be requested by the organiser.
The participant agrees to wear, as a minimum, a suitably designed cycling helmet during the whole riding section of the ride / event. SAC reserves the right to refuse entry to the ride/ event to anyone without a helmet or with inappropriate equipment or clothing.
The participant confirms that the cycle they are riding for the event and all his or her equipment is of a suitable standard and state of technical worthiness.
If part of the ride / event will be on public roads and the participant is aware of this prior to leaving the ride Rendezvous Point. If the participant has any concerns regarding the route and cycling on public roads, then they should not participate at all. Points along the route may not be marked so it is important that the participants stick to the group they are riding with.
The participant agrees that failing to complete the ride/event at the agreed Rendezvous Point or informing the ride organiser may result in a search being organised and the subsequent costs will be billed to the participant.
The participant grants SAC the irrevocable and unrestricted right and permission to use, re-use, publish, and re-publish his or her image, likeness, name and/or biographical information in whole or in part, or composite or distorted in character or form, without restriction as to changes or alterations, or reproductions thereof in color or otherwise, made through any medium, and in any and all media now or hereafter known for illustration, promotion, art, editorial, advertising, trade, or any other purpose whatsoever.
The participant acknowledges that other terms and conditions and agreements may apply in addition to the attached including waivers, releases, or liability agreements and, potentially other terms. Any such other terms and conditions or agreements will apply in addition to, and shall not supersede, replace, or otherwise affect these Terms and Conditions.
The participant understands that nothing in these Terms & Conditions shall limit or exclude SAC’s liability for: (a) death or personal injury caused by its negligence; (b) any other matter in respect of which it would be unlawful for SAC to exclude or restrict liability. The participant also agrees however that in the event SAC is found to be liable, in no circumstances will SAC’s liability exceed £10,000.
These Terms & Conditions shall be governed by Scottish law and the courts of Scotland shall have exclusive jurisdiction in respect of the same.
For rides organised by customers of SAC or members of the Scottish Adventure Cycling Club (SACC), SAC accept no liability whatsoever and how so ever caused as this ride is strictly not organised in any way by SAC in a commercial capacity.
All participants voluntarily give consent and expressly agree to all these Terms and Conditions as set forth above.
By becoming a member and/or registering for an event, you agree that you have read, understand, and expressly agree to the above agreement and terms and conditions.